Rules for Submission
Who may submit a proposal? Any Member or Student Affiliate Member of SEPA whose dues are current. Full Members (professional or Advanced Graduate Student Members) may sponsor submissions by non-members, but may only submit (sponsor) two on which they are not participants. Student Affiliate members may submit but not sponsor submissions for others.
What does sponsorship of a nonmember involve? A Professional or Advanced Graduate Student member who submits a proposal by a nonmember is responsible for providing the person with all information about registration and hotel arrangements and for forwarding all messages about the submission. All correspondence concerning the proposal will be sent to the sponsor, who is responsible for forwarding it to the non-member. Furthermore, the sponsor must agree with the following statement: "I certify that all those whose names are listed as participants in this session have agreed, barring an emergency situation, to participate in this presentation at the upcoming SEPA convention, and I will forward information about this proposal to all listed participants." The submitting member may, but need not, be a participant in a maximum of two such submissions.
Scheduling of sessions. Individuals are expected to participate at the time scheduled by the Program Committee. If there are special time constraints, please note them when submitting your proposal in the section entitled Special Requests. We will try to consider such constraints when proposals are scheduled but may not be able to accommodate all of them. Special requests will NOT impact your likelihood of acceptance.
Eligibility
of presentations (other than CE Workshops). Except by special
invitation from the Program Chair, no presentation that has been previously
published, presented at another conference, or already accepted for publication
should be submitted. A proposal should not be submitted simultaneously
for review by any other international, national, regional, or state meeting. If
permission must be obtained from a sponsoring organization to allow the
presentation of data or other information, such permission should be secured
PRIOR to submission. Authors should clearly state the status of
data collection and analysis in their proposals. For
papers and posters, it is expected that empirically-based proposals are based
on completed research, or at least on work which is complete enough in terms of
data collection and analysis so that preliminary conclusions can be drawn. Reviewers will be instructed to use
discretion in evaluating proposals based on incomplete studies, and to reject
proposals for empirically based papers or posters when data have not yet been
collected. Proposals for conceptual or theoretical presentations will be evaluated
on the basis of stage of completion as well as quality.
There are several types of session formats. Please choose the one(s) that best fits your submission(s).
1. Open Format Requirements: (Papers and Posters, including CEPO Student Research Awards for Research on Minorities and Women, Graduate Student Research Awards, Conversation Hours, and Interest Groups)
These require description of a single presentation.
· 50-word abstract.
· A minimum of 300 words to a maximum of 500 words (excluding references) that describe the submission in enough detail so reviewers can evaluate it effectively.
· Indication of whether the submission can be moved from paper to poster or vice versa in order to accommodate scheduling constraints. This is important for scheduling and for those highly-rated posters which may become eligible for the Outstanding Professional Paper Award (which applies only to papers or posters-to-papers).
2. Multiple Presenter Format Requirements: (Symposia and Panel Discussions)
These require description of more than one part of a collaborative presentation.
· 50-word abstract.
· 400-500 word (excluding references) summary description of overall session.
· Summary of each individual’s contribution (maximum 500 words each excluding references).
· May include one (1) or more discussants, but this is not required (Note: Discussants cannot discuss their own papers).
· If a discussant is included, a summary of the discussant’s comments is not needed.
· Submitter must agree with statement: “I certify that all those whose names are listed as participants in this session have agreed, barring an emergency situation, to participate in this presentation at the upcoming SEPA convention; and I will forward information about this proposal to all listed participants.”
3. Workshops
Download the Workshop Proposal form and fill it out. Upload this form as your document in the online submission process.
**Please do not submit proposals
directly to the SEPA office or the CE Director.**
Click here for the Workshop Proposal Form. (MS Word document)
Blind review. Most proposals submitted for presentation will be blind reviewed by at least two members of the Program Committee. Workshops are selected under direction of the CE Director.
Attendance and citation. Submission of a proposal is taken as agreement to present at its scheduled time, and to allow individuals to cite your presented work in their future research.
Notification of acceptance - The Program Committee will notify the person who submitted the proposal about acceptance or rejection, including reviewer comments, no later than December 31, 2010. The submitter should forward this information to all participants
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Submissions that violate any of these rules for participation and/or electronic format WILL NOT be reviewed.
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