This page last reviewed/updated: 3/12/2013

PLEASE PRINT AND/OR READ THIS ENTIRE PAGE BEFORE CONTINUING.

ATTENTION: IF YOU ARE A UWF STUDENT: This page is for external VENDOR USE ONLY. Please go to Procurement's Internal Web Page for Student Vendor instructions and registration.

Welcome to The University of West Florida's (UWF) Online Vendor Registration. Completion of this online registration process is required in order to do business with UWF. Per Federal Tax Law, UWF must be able to determine the vendor's type of business before invoices can be paid in full. Failure to submit a vendor registration could affect payments from UWF, i.e. deduction of withholding amounts from your invoice.

In the absence of an FEI/TIN, a Social Security Number (SSN) is required to enable UWF to comply with IRS Regulations regarding issuance of Form 1099 for reporting Miscellaneous Revenue. Print out a copy of this page and keep it for your records, since it constitutes a written statement of UWF's reason for requiring your FEI/TIN or SSN.

For those entities that must use a SSN, please note that the SSN will be protected and your registration will be assigned an ID Number. For your protection and privacy, your SSN will not be viewable to the campus community nor the public.

IMPORTANT LINK: UWF Statement On Collection and Use of Social Security Numbers (Sec. 6109, I.R.C.; Sec. 119.071(5)(a)(2)(a)(II), FS)

IMPORTANT NOTE TO VENDORS REGARDING COMMODITY CODES AND EMAIL ADDRESS: Although completion of Part 2 is not required to complete the registration process, it is very important that you select all the applicable Commodity or Service Codes in order to appropriately identify the services and/or commodities you provide. A vendor must be registered with assigned Commodity or Service Codes to be considered as a viable recipient for future solicitation notices.

If you do not see the Commodity or Service Code that applies, please email procurement@uwf.edu to have that particular Commodity or Service Code(s) added to your vendor information in our database. Please include in your email:

• your complete business name; and,
• Tax ID Number (FEI/TIN/SSN).

It is also VERY important that you enter a permanent email address for you or your company in order to receive future solicitation notices. If you do not enter an email address, you will have to periodically check Procurement's Open Solicitation Web Page for available solicitations.

When entering your information:

• Do NOT type name (business or individual) in all caps.
• Do NOT use punctuation or symbols, i.e. commas (,) periods (.) number (#) and (&).
• Abbreviate when possible: Apartment-Apt, Building-Bldg, Floor-Fl, Suite-Ste, Room-Rm, Department-Dept, Street-St; Boulevard-Blvd, Parkway-Pkwy

ATTENTION FOREIGN VENDORS: You MUST also fax (850-474-2090) or email (procurement@uwf.edu) your W-8 Form to The University of West Florida.

For IRS instructions and all W-8 forms: http://www.irs.gov/app/picklist/list/formsInstructions.html?value=W-8&criteria=formNumber. W-8 Forms and instructions can be downloaded from this site.

To access VENDOR REGISTRATION

• Click "VENDOR REGISTRATION" - bottom of this page.
• After you click the "VENDOR REGISTRATION" link below
  • be sure to click on the "Help" link located in the upper right screen, under the green bar with "Procurement and Contracts" in white letters. This document is extremely helpful because it is a step-by-step tutorial (including screen shots) of how to complete the online registration process.

ALLOW 48-72 HOURS (AFTER VENDOR REGISTRATION)
FOR PROCUREMENT TO PROCESS THE ENTRY INTO UWF DATABASE.

VENDOR REGISTRATION