Scopia Desktop

• Overview
• Required Equipment
• Scheduling Scopia Desktop
• First Use of SCOPIA Desktop
• Audio and Video Setup
• Connect to a Meeting
• Manage the Meeting Layout
• Present Your Screen or Application
• Moderate the Meeting
• Record Meetings

Overview

Scopia Desktop can be used for web conferences where the audio and video equipment (cameras, microphones, and speakers) is attached to a desktop or laptop PC. Scopia users can connect to other Scopia users and/or other conferencing systems. At UWF, Scopia is used for both teaching and meetings.

Required Equipment

• Headset (preferred) or echo-cancelling microphone and speakers
• Webcam

Scheduling

Instructors and staff must attend training before they can use Scopia Desktop. Training can be scheduled by contacting the ITS Help Desk at 474-2075 or helpdesk@uwf.edu.

Scheduling for Administrative Meetings

UWF has several Scopia Desktop virtual meeting rooms of different “seating capacities” including one 20-seat virtual room and several 10- and 5-seat virtual rooms. Scopia Desktop virtual meeting rooms can be scheduled in the same manner as physical conference rooms through UWF Google Calendar. Use “video conf” as a search term when searching for Scopia meeting rooms in the calendar. The number next to the video conference room name is the Meeting ID you will use to connect to your session.

First Use of SCOPIA Desktop

The first time you join a Scopia session at http://scopia.uwf.edu, you will be prompted to install the Conference Client. Follow the online instructions. When the initial install is complete, you should see this icon in the task tray at the lower right corner of the screen.

Audio and Video Setup

Before your first call you should verify that the audio and video devices are properly configured. To do so, right click on the conference client icon and select Settings…

Audio Setup

On the Audio tab, make sure the correct audio devices are selected for Record and Playback. Press the Start audio test button to make sure you can hear what you speak into the microphone.

Video Setup

On the Video tab, make sure the correct web cam device is selected. Press the Preview… button to make sure you see your own image.

The above steps should be done before the initial setup and anytime where audio and video do not work properly.

Connect to a Meeting

To connect to a meeting, go to http://scopia.uwf.edu. Then enter your name, the Meeting ID, and click Participate Now. This will launch the audio, video and presentation on your computer.

Manage the Meeting Layout

Main View Control

Common Layout Controls

Video controls (located on top of the video pane)

Presentation Controls

Present Your Screen or Application

You can share your screen or a specific application with other participants. You may need to have moderation rights to present.

The following controls are available while presenting:

Moderate the Meeting

From the toolbar Moderate button, the moderator can perform the following:

• Invite a phone, H.323 or SIP terminal to the meeting
• Mute/Un-mute specific participants or all participants
• Disconnect specific participants
• Lock Meeting (no new participants allowed)
• Terminate meeting (and disconnect everyone)
• Initiate streaming or recording for this meeting

Record Meetings

Start Recording

From the Moderate menu, select Start Recording. Before recording starts, you are asked to supply a name, description and PINs to protect the recording.

Stop Recording

To manually stop recording, from the Moderate menu, select Stop Recording. The recording will automatically stop when all participants have left the meeting. The administrator may define a maximum recording length after which the meeting recording stops.

Managing Recordings

Completed recordings are available at http://scopia.uwf.edu on the Watch Recording tab. To manage your recording, click on the edit icon . You can then change the recording name, crop it, change the PINs or delete it from the system. To edit a recording, you will need to enter the Owner PIN provided at the time of recording.

Watch Recordings

Completed recordings are available at http://scopia.uwf.edu on the Watch Recording tab. To watch a recording, click the play icon . If this icon does not appear, you may need to install QuickTime - look for a warning message at the top of the screen.