Nolij Basics

• General
• Scanning
• Batch Folders
• Person Folders
• Indexing

GENERAL

Sign into Nolij

Sign in at documents.uwf.edu.
Nolij works best with the Internet Explorer browser.

Nolij is also available in MyUWF for employees

User’s Guide

The complete Nolij User’s Guide is available from the drop-down arrow next to the Nolij icon. Use the Find feature at the top of the document to search.

Display Preferences

Under Preferences, you can change the View Options. Switching from Horizontal to Vertical may provide more screen space for viewing scanned documents. If you do not use workflow, the workflow bar can be removed with Hide Workflow. Nolij will remember your preferences even after you sign out.

Changing Roles

All Nolij users are assigned one or more roles to perform specific tasks in Nolij. If you have multiple roles, you can switch between them from the role drop-down box, located next to the Logout button.

SCANNING

Selecting a scanner

UWF copier/scanners work with Nolij. If purchasing a scanner, follow the recommendations found in the Nolij User’s Guide.

Scanning to a local folder

Contact your Local Support Provider or the ITS Help Desk to configure your scanner to save scanned documents in a directory on your computer.

Scanning to a batch or person folder in Nolij (for TWAIN-compliant scanners)

Scanned documents can be sent directly to a batch or person folder in Nolij only if your scanner is TWAIN-compliant and connected directly to a computer in your office. UWF copier/scanners do not meet these requirements. Contact your Local Support Provider or the ITS Help Desk to configure your scanner to save directly in these folders.

When scanning directly to a batch or person folder, select the folder that you want to send the document to, and then use the Scan button in the toolbar at the top of the page. Click the Scan button for a single page scan, or use the drop-down for a multi-page scan.

BATCH FOLDERS

A batch folder is a temporary storage area for documents that have been added to Nolij, but have not been saved to a person folder. You can think of a batch folder as a working folder of documents that still need to be sorted and categorized. You can have a single batch folder for all newly-added documents, or several - one for each of the document types you process.

Select a batch folder

Select a batch folder from the Batch drop-down arrow.

Create a batch folder

To create a new batch folder, enter a folder name next to the Batch field, then press Enter.

At the Create New Record box, click Yes.

Your new folder will be displayed in Query Results.

Delete a batch folder

To delete a batch folder, right-click and select Delete Batch Folder. (You must have permission to delete folders.)

Drag documents from a local folder to a batch folder

1. Select your batch folder so that it appears in Query Results, then make sure it is open it by clicking on the folder. (The batch folder must be open before you can drag documents into it.)
2. At the bottom of the page, expand the System and System Objects areas by clicking in the right-corner of each. Then navigate to your document.
3. Drag the document from the System Objects to the batch folder. You can drop the document on either the folder name or in the Folder Objects pane.

When you drag a document to the batch folder, a copy of the document remains in the local folder. If you want to delete the copy in the local folder, you must do so outside of Nolij.

View a document in a batch folder

To view a document, click its name in the Folder Objects pane.

Use the toolbar above the document to Rotate, Zoom, Fit Width, and Fit Page.

PERSON FOLDERS

Lock/Unlock Batch Query Results

By default, when you search for a person, the contents of the Query Results pane (including your batch folder) are cleared so that the search results can be displayed in that area. If you want to keep the batch folder on the screen along with the person folder (so that you can move files between them), you must lock the batch folder before searching for the person. To lock the batch folder, right-click on the query above the folder and select Lock Query Results.

Search for a person’s folder

1. If you want the batch folder to remain on the screen, lock it first.
2. Then, clear the search fields by clicking .
3. Enter search criteria in the fields at the top of the page, then click Enter. Your results are displayed in the Query Results pane.

Drag documents from batch folder to person folder

1. Open the batch folder so that the document appears in the Folder Objects pane.
2. Drag the document onto the person folder.

Clear Query Results

To clear the Query Results pane, click the icon. Locked queries will not be cleared - to unlock, right click and select Unlock Query Results.

INDEXING

Index a document

To index a document, right-click the document and select the appropriate index. If the index list is short, it will be displayed directly in the menu. If the index list is long, Choose Index Types will open a new window where you can select an index.

Index multiple documents at the same time

You can index several documents at the same time by highlighting (CTRL + click) the documents, and then right-clicking to choose an index.

Renaming documents

After indexing, the document name will be changed to match the index (in this example, "REG_Transcript"). If you later rename the document, you should keep the index at the beginning of the name and only add additional text after the index. For example, "REG_Transcript" can be changed to "REG_Transcript - Ohio State," as long as "REG_Transcript" remains at the beginning of the name.