FAQs for Google Calendar
- What default settings do you recommend changing in Google Calendar?
- When I receive a calendar invitation, which Yes-Maybe-No buttons do I use to respond?
- When do I receive calendar reminders for all day events?
- How do I schedule a meeting with everyone in a department?
- Google Calendar invitations do not allow for attachments other than Google Docs. How can I share other files with event attendees?
- How does UWF's "Add to My Calendar" work?
- Can I use my mobile phone or other mobile device with Gmail and Google Calendar?
- What are Google Labs and how do I turn them on?
- I received an email that someone shared a calendar with me. What do I do?
- How do I share my calendar with others?
- How do I share my calendar with everyone in a department?
Department, Room, and Resource Calendars
- How do I reserve a room/location or resource for an event?
- When I try to schedule a room, I see a red X. Why?
- When I reserve a room/location I get the message "You don't have permission to reserve this resource."
- How do I add a room or resource calendar to the list of "Other Calendars" that appears next to my Google Calendar?
- How do I request a new room location or resource calendar in Google Apps?
Managing a Calendar Other Than Your Own
- How do I set notifiication preferences for a Google calendar (person, department, room, or resource)?
- How do I set a location/room/resource calendar to either auto-accept or manually accept invitations?
- How do I schedule an event on behalf of another person or a location/resource?
- How do I accept/decline an event on behalf of a person or a location/resource?
- I have a new department, room, or resource calendar. What do I need to do to make sure it is set up correctly?
General
What default settings do you recommend changing in Google Calendar?
Read Changing Default Settings on Your Personal Calendar
When I receive a calendar invitation, which Yes-Maybe-No buttons do I use to respond?
When you receive an invitation to an event, Google gives you multiple ways to respond Yes - Maybe - No. They all work.
When do I receive calendar reminders for all day events?
Reminders for events that last the entire day are sent at approximately 4:50 PM the day before the event.
How do I schedule a meeting with everyone in a department?
To invite all department members to an event, you can't just invite the department name (it won't work right). You must invite each person separately - fortunately we came up with an easy way to do this.
Google Calendar invitations do not allow for attachments other than Google Docs. How can I share other files with event attendees?
You can send the attachments in an email message, or save the attachments to a shared departmental ArgoNet drive that all of your event attendees can access.
How does UWF's "Add to My Calendar" work?
Students, faculty, and staff can easily add courses and other university events to their personal calendar from UWF web applications. These applications include Class Schedule, ClassMate, and Reservation Desk. Simply click the calendar icon button beside the activity you wish to add. The course or event will be added to your Google Calendar in approximately five minutes. Read Automatically Add Courses to Your Calendar.
Can I use my mobile phone or other mobile device with Gmail and Google Calendar?
Probably. See our instructions for common mobile devices, or go to http://www.google.com/mobile/ to see the Google services that work with your device.
What are Google Labs and how do I turn them on?
Google Labs are new features that haven't been officially released. Some are just for fun, while others can be really useful. Read our Google Labs page for more information.
Calendar Sharing
I received an email that someone shared a calendar with me. What do I do?
Read Add a Calendar to Your Google Calendar List
How do I share my calendar with others?
Read about calendar sharing.
How do I share my calendar with everyone in a department?
To share your calendar with all department members, you should share the calendar with listing for the department name. If you see multiple listings for your department name, be sure to select the one that includes the word "(Department)." For example, "Information Technology Services (ITS) (Department)."
Department, Room, and Resource Calendars
How do I reserve a room/location or resource for an event?
When you create the event, go to Edit Event Details. Depending on the version you are using, you will click either Add rooms or Check guest and resource availability.
When I try to schedule a room, I see a red X. Why?
The red X indicates that either the room is busy at that time, or you do not have permission to schedule that room.
When I reserve a room/location I get the message "You don't have permission to reserve this resource."
You receive this message if you only have "free/busy" privileges on the location/resource calendar. Even though you receive this message, you can still proceed and reserve the location/resource.
How do I add a room or resource calendar to the list of "Other Calendars" that appears next to my Google Calendar?
Read Add a Room/Resource to Your List of Other Calendars
How do I request a new room location or resource calendar in Google Apps?
To request a new location or resource, complete the online form "Calendar Resource/Location Request" on the Help Request Forms page of the Argus IT Help tab.
Managing a Calendar Other Than Your Own
How do I set notification preferences for a Google calendar (person, department, room, or resource)?
Read Set Notification Preferences
How do I set a location/room/resource calendar to either auto-accept or manually accept invitations?
Read Set Notification Preferences
How do I schedule an event on behalf of another person or a location/resource?
See Managing a Calendar Other Than Your Own
How do I accept/decline an event on behalf of a person or a location/resource?
See Managing a Calendar Other Than Your Own
I have a new department, room, or resource calendar. What do I need to do to make sure it is set up correctly?
Read Setting Up New Department, Room, and Resource Calendars.