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PowerPoint
2002: Web Feature
Creating a Presentation on the Web
Save a PowerPoint Presentation as a Web Page
While some PowerPoint presentations are intended for small, specific audiences, other presentations are designed for large, general audiences. The World Wide Web allows you to share a slide show with anyone in the world with Internet access. Once a presentation is complete, you can save it as a Web page so you can publish the presentation by saving the pages to a Web folder or to an FTP (File Transfer Protocol) location. An FTP program copies your presentation and related files to a Web server. Once you have published the presentation, you then can view it in a Web browser, such as Microsoft Internet Explorer or Netscape Navigator.
To save an existing PowerPoint presentation as a Web page, open the presentation file, click File on the menu bar, and then click Save as Web Page in the File menu. When the Save As dialog box displays, type the name of the file in the File name text box and click the Publish button. If the Office Assistant displays, click No, don't provide help right now. When the Publish as Web Page dialog box displays, triple-click the File name text box in the Publish a copy as area and then type the location of the file, followed by the name of the file. For example, if you saved a publication called, Comprehensive Information, on a disk in drive A, you should type, A:\Comprehensive Information, in the text box. If necessary, click the Open published Web page in browser check box to select it, which will open the presentation in your default browser when you click the Publish button. Click the Publish button. PowerPoint saves the presentation to a disk with the extension, .htm. After a few seconds, PowerPoint opens your default Web browser in a separate window, as shown in Figure 1-05 on page PPW 1.05.
PowerPoint defaults to publishing a presentation in its entirety, but you also can choose to publish only one or a specific range of slides in the Publish what? area of the Publish as Web Page dialog box. Select specific slides by clicking the Slide number option button and entering the range of desired numbers. A subset of your presentation that contains slides tailored for a specific audience is called a custom show. Other options contained in the Publish as Web page dialog box include the Display speaker notes check box, which allows you to choose whether you will publish speaker notes or only slides, and the Web Options button, which allows you to select options to determine how your presentation will look when viewed in a Web browser.
View a Presentation as a Web Page
After you create a presentation, PowerPoint allows you to view it as a Web page. By viewing the presentation as a Web page, you can determine if any changes need to be made prior to publication. The left side of the PowerPoint window contains the navigation frame, which is an outline of the presentation. This outline displays a table of contents containing each slide's title text. The right side of the window displays the complete slide in the slide frame in the browser window.
To view a presentation as a Web page, double-click your browser's title bar to maximize the browser window. Slide 1 displays in the slide frame and the navigation frame appears on the left side, as is shown in Figure 1-06 on page PPW 1.06. Click the Full Screen Slide Show button. Slide 1 fills the entire screen, as shown in Figure 1-07 on page PPW 1.07.
Click Slide 1 to display the next paragraph of text. Continue clicking each slide in the presentation. The message on the black slide, End of slide show, click to exit, indicates the conclusion of the slide show. Click the black slide, and then click the Yes button in the Microsoft PowerPoint dialog box.
To view the text of each slide in an outline, click the Expand/Collapse Outline button in the navigation frame, as is shown in Figure 1-08 on page PPW 1.07.
To display only the title of each slide, click the Expand/Collapse Outline button again. To advance through the Web page, click the Next Slide button below the slide frame. To display a previous slide, click the Previous Slide button.
Edit a Web Page Through a Browser
It may be necessary to make small changes to the text or art on slides in a Web page. To edit a Web Page through a browser, click the Edit button on the Standard Buttons toolbar. The ScreenTip, Edit with Microsoft PowerPoint, indicates you can edit the presentation using PowerPoint directly in the browser window. Some computers may indicate other editing options, such as Windows Notepad.
When you click the Edit button, PowerPoint opens a new presentation with the same file name as the Web presentation file name. Select the text you wish to modify and type the new text over it. Click the Save button on the Standard toolbar. PowerPoint saves the changes to the disk. The buttons on the taskbar indicate that two PowerPoint presentations and the browser are open. Click the button on the taskbar corresponding to the browser version of the file name, as shown in Figure 1-12 on page PPW 1.10, and then click the Refresh button on the Standard Buttons toolbar, as is shown in Figure 13 on page PPW 1.10.
The Refresh button displays the most current version of the Web page. The modified slide displays. Click the Close button to close the Web presentation.
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