Pensacola Local Section of the American Chemical Society

About 3 or 4 weeks prior to the meeting:

1) Contact the speaker to finalize travel and hotel arrangements. The Local Section Speaker Service will send information on ACS tour speakers about two months in advance.

2) Make the restaurant arrangements.

3) Transmit to the Secretary, newsletter editor and section Chair the following information:

* Speaker's name, title, and affiliation/biography

* Title of the talk, and an abstract if available

* The date and time of the meeting

* The location for the meeting

* The complete menu for the dinner

* The price of the dinner

* The date and time by which reservations need to be made

* The names and phone numbers for reservations (usually this is the section Secretary, but PJC and UWF may make reservations through their respective department secretaries)

At least 2 weeks prior to the meeting:

1) Mail the meeting notice, either as a separate mailing or along with the section newsletter.

2) Confirm arrangements with the speaker.

3) At least 3-4 days prior to the meeting:

a) Double check the meeting details with the restaurant.

b) Transmit to the appropriate individuals the A/V equipment needed by the speaker.

Immediately after the meeting:

1) Send a thank-you to the speaker.