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I - NAME
Section I.1. The name of this association shall be the Pensacola Section,
hereinafter referred to as the Section, of the AMERICAN CHEMICAL SOCIETY,
hereinafter referred to as "the SOCIETY," the headquarters of which
are in the City of Washington in the District of Columbia.
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II - OBJECTS
Section 1. The objects of the Section shall be those found in the
Constitution and Bylaws of the SOCIETY.
Section 2. Additional objects of the Section are the:
a. encouragement and advancement of
the science of chemistry in all its branches,
b. increase and disclosure of
chemical knowledge,
c. promotion of scientific interests
and inquiry,
d. stimulation of the professional
interest and promotion of the well being of its members,
e. development of social relations among
those interested in the science of chemistry,
f. advancement of chemistry as a
profession,
g. promotion of chemical research
and applied chemistry.
Section 3. Nothing in these bylaws shall be inconsistent with the
Charter, Constitution, and Bylaws of the SOCIETY.
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III - TERRITORY AND HEADQUARTERS
Section 1. The territorial domain of the Section shall be that
assigned to it by the SOCIETY.
Section 2. The headquarters of the Section shall be at the City of
Pensacola in the state of Florida.
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IV - MEMBERS AND AFFILIATES
Section 1. The rolls of the Section shall include those Members, Associate
Members, and National Affiliates of the SOCIETY residing within the territory
of the Section, provided that exceptions to this rule shall be made in
conformity with the Constitution and Bylaws of the SOCIETY.
Section 2. The Section may have Local Section Affiliates as
authorized in the Constitution and Bylaws of the SOCIETY.
Section 3. Members and Affiliates shall have such rights and
privileges as are accorded them by the Constitution and Bylaws of the
SOCIETY.
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V - ORGANIZATION
Section 1. The elected officers of the Section shall be a Chair,
Chair-Elect, Secretary, and Treasurer. The Section shall also have Councilors
and Alternate Councilors, the number of whom is determined by the
Constitution and Bylaws of the SOCIETY. The number of Alternate Councilors
shall equal the number of Councilors.
Section 2. The Chair of the Section shall preside at all meetings
of the Section, appoint the members of all committees as necessary, perform
such other duties as pertain to the office, and be a member ex-officio
of all committees.
Section 3. The Chair-Elect shall perform the duties as pertain to
the office, and in the absence or disability of the Chair of the Section,
shall assume and execute the duties of the Chair. The Chair-Elect shall be the
chair of the Program Committee.
Section 4. The Secretary shall keep the necessary and proper
records of the proceedings of the Section, have custody of the records of the
Section, conduct the official correspondence of the Section, and perform
other duties as pertain to the office.
Section 5. The Treasurer shall have custody of the funds of the
Section and shall report to the Executive Committee, referred to below as
required thereby. The Treasurer shall make all necessary and proper
disbursements provided that each bill shall be approved by either the Chair
or the Chair-Elect prior to payment, shall present to the membership at the
January meeting an annual report and balance sheet as of the last day of the
fiscal year, and shall perform such other duties as pertain to the office.
Section 6. The Councilors are the representatives of the Section to
the Council of the SOCIETY. They shall act and vote at meetings of the said
Council as they deem fit and proper, giving weight to the opinions and wishes
of the Section.
Section 7.
a. The Section shall have an Executive
Committee consisting of the Chair, Chair-Elect, Secretary, Treasurer,
immediate past Chair, Councilors, Alternate Councilors, and chairs of the
standing committees.
b. The Executive Committee shall hold and
administer all the property and funds of the Section consistent with the
Constitution and Bylaws of the SOCIETY and these bylaws.
c. The Executive Committee shall also administer
all routine matters in connection with the operation of the Section. It shall
receive reports of the standing committees and make periodic reports to the
Section. Any action taken by this Committee shall be annulled only by
three-fourths vote of the members present at any business meeting called in
accordance with the provisions of these bylaws.
d. A quorum of the Executive Committee
shall be a majority thereof, one of whom must be an officer.
e. The Executive Committee shall meet,
upon due notice to its members, at the call of the Chair or at the request of
a majority of the Committee.
Section 8. All officers, Councilors, and Alternate Councilors
elected by the members shall be chosen from the MEMBERs.
Section 9. No salary shall be paid to any officer of the Section,
but expenses incurred by officers and committees in proper performance of
their duties shall be paid by the Section subject to the approval of the
Chair or Chair-Elect.
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VI - MANNER OF ELECTION AND TERMS
OF OFFICE
Section 1. The Chair, Chair-Elect, Secretary, Treasurer,
Councilors, and Alternate Councilors shall be elected by mail ballot counted
at the regular meeting in November. All officers and Councilors shall assume
office on January 1 following their election. The term of office shall be one
year for all officers. Councilors and Alternate Councilors shall serve a term
of three years. An officer may be elected or re-elected to any office,
provided that the present term of office will have expired at the time of
assuming the new office, or provided that the officer resigns the present
office upon consenting to become a candidate for a new office. The duly
elected officers shall serve until their successors shall have been elected
and qualified.
Section 2. Each member shall be eligible to make one nomination for
each office from the floor. Nominations need not be seconded.
Section 3. At or before the September meeting, the Chair of the
Section shall appoint an Election Committee of at least three MEMBERs, no one
of whom shall be a candidate for office. The Election Committee shall
nominate at least one MEMBER who shall have expressed consent to the
nominations for each elective office and shall report such nominations at the
October meeting. Additional nominations from the floor at the October meeting
will be in order after presentation of the report from the Election
Committee.
Section 4. Ballots, together with brief biographical information on
the candidates, shall be mailed to each member within a reasonable time
before the November meeting. Each member shall vote for one of the candidates
for each office. The ballots shall be returned to the Secretary at or before
the November meeting. The Secretary shall transmit the ballots received from
qualified voters to the Election Committee, and the latter shall count the
votes at the November meeting. In each case the candidate receiving the
highest number of votes for an office shall be declared elected. In the case
of a tie vote, the decision as to the choice shall be made before the close
of the same meeting, by written ballot of the members of the Executive
Committee and the Election Committee present at the meeting. The candidate
receiving the highest number of such votes shall be declared elected, with
the Chair of the Section casting a vote only in case of another tie. The
results of the election shall be certified by the Secretary and transmitted
immediately to the Executive Director of the SOCIETY. The results of all
elections shall be announced to the Section before the close of the November
meeting.
Section 5.
a. The Chair-Elect shall succeed to the
office of Chair by right after the year's term as Chair-Elect, or earlier as
described in these bylaws, should a vacancy occur in the office of Chair. In
the latter case, the Chair-Elect also shall serve the normal one-year term as
Chair after completion of the vacancy term.
b. If for any reason the Chair-Elect does
not choose to succeed, or cannot succeed, to office of Chair the following
year, a new Chair shall be elected along with the other officers as described
in these bylaws.
c. If for any reason a vacancy occurs in
the office of the Chair-Elect, the Executive Committee shall appoint a
Chair-Elect from the eligible members of the Section, who shall have all the
rights and shall discharge the duties for the unexpired term of the
Chair-Elect. A new Chair for the following year shall be elected as described
in these bylaws.
d. If for any reason a vacancy occurs in
the offices of the Treasurer or Secretary, or in the positions of Councilor
or Alternate Councilor, the Executive Committee shall appoint persons from
the eligible MEMBERs of the Section to discharge the duties thereof until the
next regular election, at which time the Section shall choose a MEMBER to
fill out the unexpired term, if any.
Section 6. In the case of the inability of an elected Councilors to
attend a Council meeting an Alternate Councilors shall attend. In the event
that a vacancy occurs due to inability of both Councilors and Alternate
Councilor to attend a Council meeting, the Executive Committee shall appoint
a Temporary Substitute Councilor as provided by the Constitution and Bylaws
of the SOCIETY.
Section 7. Any details not provided for in the manner of elections
shall be supplied by vote of the Executive Committee.
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VII - COMMITTEES
Section 1.
a. These shall be the following standing
committees of the Section:
Membership
Public Representation
Hospitality
Program
Professional Development
Other standing committees may be provided by
vote of section members; ad hoc committees by vote of the Executive
Committee.
b. The Chair of the Section, with consultation
of members, may appoint, reassign, or renew chairs of committees as described
in these bylaws. Committee chairs may appoint other members to their
respective committees. The term of membership for both chairs and members of
standing committees is one-year.
Section 2. The duties of the standing committees shall be those
customarily performed by such committees as implied by the titles, together
with the duties assigned by the Chair of the Section or by the Executive
Committee.
Section 3. The Membership Committee shall endeavor to maintain and
increase the membership of the Section.
Section 4. The Public Representation Committee shall spread
information with reference to the activities of the Section to all
organizations within the Section's territory, and shall endeavor to maintain
satisfactory relationships with the local press and other news media in order
to obtain the maximum desirable publicity of the activities of the Section,
and make reports of meetings of the Section to the editors of Chemical and
Engineering News.
Section 5. The Hospitality Committee shall promote fellowship among
the members and shall introduce new members and visitors.
Section 6. The Program Committee shall arrange programs and secure
speakers for the meetings of the Section and shall notify the Secretary and
the chair of the Public Representation committee of all such meetings as far
in advance as possible.
Section 7. The Professional Development Committee shall endeavor to
enhance the professional status of the membership and to provide for
furtherance of chemical education of members of the Section.
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VIII - MEETINGS
Section 1. The Section shall hold not less than eight regular meetings
each year. The regular November meeting shall be the annual meeting. The
Executive Committee shall set the place and times of all regular meetings.
Section 2. The Section shall hold special meetings at the call of
the Executive Committee or at the written request of 15 percent or more of
the members of the Section. The notices of special meetings shall state the
exact nature of the business to be transacted and no other business shall be
transacted at these meetings.
Section 3. Due notice of all meetings shall be sent to each member
and affiliate of the Section. A quorum for all meetings of the Section shall
consist of 15 percent of the members of the Section. In the absence of a
quorum, no business shall be transacted.
Section 4. At the regular meetings of the Section, the order of
business shall be as follows:
1. Approval of minutes of previous meeting.
2. Reports of officers.
3. Reports of committees.
4. Miscellaneous business
5. Program
6. Adjournment
The regular order of business for any one meeting may be altered by the
Chair with the consent of a majority of the members present. The rules of
order in the conduct of Section meetings not specifically provided in these
bylaws or in the SOCIETY’s documents shall be the most recent edition of
Robert's Rules of Order, Newly Revised.
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IX - DUES
Section 1. All assigned National Affiliates and members of the
Section, except members in emeritus status of the SOCIETY, may be assessed
such voluntary annual Local Section dues as deemed reasonable and proper by
the Executive Committee.
Section 2. The annual dues of Local Section Affiliates shall be set
by the Executive Committee in accordance with the Constitution and Bylaws of
the SOCIETY. Failure to pay such dues in advance shall automatically
terminate the affiliation.
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X - AMENDMENTS
Section 1. A proposed amendment to these bylaws must first be
submitted in writing to the Executive Committee. If it is approved by a
majority of the Executive Committee, the Secretary shall furnish members of
the Section with copies of the proposed amendment at the time when notice of
the next meeting of the Section is given.
Section 2. At the second meeting of the Section after notice of the
proposed amendment is given, the amendment may be adopted if it receives an
affirmative vote by two-thirds (2/3) of the members present.
Section 3. A proposed amendment which does not receive approval by
the Executive Committee may be placed before a meeting upon the written
request of at least ten members to the Secretary who shall, thereupon,
proceed as if it were an amendment approved by the Executive Committee.
Section 4. A member may vote upon an amendment to these bylaws,
either in person at the meeting or by delivering a signed vote to the
Secretary prior to such meeting. The vote delivered to the Secretary shall be
brought to the meeting and there counted with the other votes cast in person.
Section 5. Any amendment to these bylaws that is adopted by the
Section shall become effective when approved by the Committee on Constitution
and Bylaws, acting for the Council of the SOCIETY, unless a later date is
specified.
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XI - DISSOLUTION OF THE SECTION
Section 1. Upon the dissolution of the Local Section, any assets of
the Section remaining thereafter shall be conveyed to such organization then
existent, within or without the territory of the Local Section, dedicated to
the perpetuation of objects similar to those of the AMERICAN CHEMICAL
SOCIETY, or to the AMERICAN CHEMICAL SOCIETY, so long as whichever
organization is selected by the governing body of the Local Section at the
time of dissolution shall be exempt under Section 501(c)(3) of the Internal
Revenue Code of 1954 as amended or such successor provision of the Code as
may be in effect at the time of the Section’s dissolution.
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Previous Approved Revision: Effective Apr 6, 1978 with Council approval dated
Mar 6, 1979.
Present Revised: Draft: Approved by PNS bylaw committee on June 30, 1997.
Examined by Comm. on Constitution &
Bylaws staff: Preliminary report:
October 28, 1997
Approved by PNS Section membership: February 15, 1998
Approved by SOCIETY’s Council: May 06, 1998
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