All UWF employees are required to adhere to appropriate sections of state rules, BOE Rule 6C-5.945, Employee Ethical Obligations and Conflict of Interest, and UWF policy, OHR800, Employee Ethical Obligations and Conflicts of Interest and Outside Activity, with regard to conflict of interest and reporting of outside activity.

Forms for reporting outside activity, requesting determination of conflict of interest, and use of university resources are linked. There is to be one set of forms submitted for each report of outside activity/conflict of interest. Please make copies, as necessary, if you need to report more than one outside activity.

When filing these forms, please submit a copy with original signature to your department chairperson or unit supervisor. Once the request has been reviewed and signed by all appropriate parties, copies will be distributed as follows: original to Human Resources, and copies to Dean, Chairperson/Supervisor, Employee, Provost, and President's Representative for Collective Bargaining.

Below is a set of questions intended to be used as a guideline in helping individuals assess whether involvement in a particular activity constitutes a conflict of interest.

Guidelines for review of Faculty Outside Activities
with respect to questions of Conflict of Interest

"Conflict of Interest" shall mean:

1. any conflict between the private interests of the employee and the public interests of the university, the Board of Regents, or the State of Florida, including conflicts of interest specified under Florida Statutes; or
2. any activity which interferes with the full performance of the employee's professional or institutional responsibilities or obligations

Outside activity is defined as follows:

"Outside Activity" shall mean any private practice, private consulting, additional teaching or research, or other activity, compensated or uncompensated, which is not part of the employee's assigned duties and for which the university has provided no compensation. In reaching decisions on whether an outside activity constitutes a conflict of interest, reviewers should consider the following questions:

1. Does the proposed outside activity interfere with the faculty member's assigned duties? In particular, does the proposed activity conflict with
   1. scheduled teaching assignment?
   2. scheduled and published office hours?
   3. academic advising assignment?
   4. creative and/or research activity assignments?
   5. university service commitments?
   6. administrative assignments?
2. Does the proposed outside activity cause a significant unresolvable interruption in the routines of other University employees with whom the faculty member works?
3. If University facilities and/or equipment are proposed to be used,
1. does such use prevent the facilities and/or equipment being used by other employees engaged in official University business?
2. does such use reflect credibly on the reputation of the University?
3. what arrangements have been made for compensating the University for use of facilities and/or equipment?
4. If employment or association with another institution of higher education is being proposed, does such an association reflect favorably on both institutions?
5. If self-employment or employment or association with any other agency or business is being proposed,
1. does the activity compete with activities and services normally associated with the University?
2. is the employment or association with an entity that does business with the University?
3. does such employment or association reflect favorably on all parties concerned?