The following funding sources are utilized for campus projects:

• P.E.C.O Minor Project / Formula Funded – The State Legislature annually provides a limited budget for small projects.  Funding includes the categories of Maintenance, Repair, Renovations and Remodeling (minor projects), Life Safety, ADA Compliance, and Capital Renewal projects.  The Facilities Planning Advisory Committee identifies and recommends uses for this fund type each year to the President's Cabinet.  Users that request this funding type must submit proposals through the Facilities Planning Advisory Committee cycle utilizing an “E & G Capital Request Form.” The form can be located at our internal website which can be accessed through Argus.

• Major Capital Projects (New Construction) – Board of Trustee Approved legislative funding appropriations. 

• Foundation Gifts/Donations – Some projects are funded through the University Foundation. 
  
  
• Department Funded – Projects that will be department funded must be initiated by the department, which should submit a “Construction Project and Space Request Form” The form can be located at our internal website which can be accessed through Argus.  Architectural and Engineering Services will meet with you to assist in determining the scope of and budget requirements. 

Architectural and Engineering Services will provide services to the customer for their furniture projects dealing with space studies renovations, egress clearance requirements, ADA access compliance, power/data/phone outlet location coordination, etc.

Building Code Requirements:  All projects on campus will be designed and constructed in compliance with all applicable codes and in accordance with the Authorities Having Jurisdiction (AHJ) on the University of West Florida campus.  Most projects require permits and inspection from the Escambia County Building Code Official (BCO) and the Authorities Having Jurisdiction (AHJ).  Associated permitting fees from the BCO and State Fire Marshal are part of the project budget.  Architectural and Engineering Services coordinates this process for all projects, regardless of fund origin.

Construction Change Orders:  Change Orders are the means by which a project’s scope, budget or schedule is changed.  Often, a project’s scope is revised after the initial scope meeting.  Such revisions may either increase or decrease the cost of the project depending on that scope change.  The project manager uses change orders to track changes in the cost.  It is not uncommon during a renovation project for costs to increase due to what is considered “unforeseen” or “hidden” conditions.  Change orders are utilized for contracts and purchase orders.

Building Access:  Off-hour building access for contractors or vendors must be obtained through the UWF Police Department and must have the project manager’s approval. 

Continuing Term Consultants and Contractor Agreements: 

• Consultants: The University maintains Professional Service Agreements for the services of Civil Engineering and Surveying; Mechanical, Electrical and Plumbing Engineering; Architectural Services; and Environmental Services.  The services of consultants are utilized for projects, depending upon whether the scope and the professional fees become part of the project budget. 
• Contractors: The University also maintains agreements with general, mechanical, electical and civil contractors for projects.